United Way of Greater Chattanooga

REQUEST FOR PROPOSAL -- Database Build

Posted April 12Part Time / Contract

REQUEST FOR PROPOSAL Database Creation/Hosting for United Way of Greater Chattanooga Project Ready for School

About United Way of Greater Chattanooga and Project Ready for School United Way of Greater Chattanooga is our community’s premiere impact organization, fighting every day for the stability and education of every child and family in the greater Chattanooga area. We are the organization that forges unlikely partnerships, mobilizes the best resources and stakeholders – nonprofit, business, government – inspiring individuals to join the fight against our community’s toughest issues.

Project Ready for School is a key United Way impact initiative with the goal to prepare all children for success in school and life. More than 18,000 children in the greater Chattanooga area are part of the program, which provides free books and learning resources for parents to help them successfully track their child’s early development.

Primary Goal of Database The primary goal of the current project is to develop a database to capture data from community early childhood programs. These programs track a variety of data, including demographic, programmatic, and outcomes data. The data is used to improve programming, help connect children to services and resources when needed, and to serve as a repository for data to inform the evaluation of early childhood initiatives in the community.

Background on Current Database The database that PRFS currently uses was developed as a student project in MS Access in 2004. Current UWGC IT staff provides technical assistance when users have problems or need support. It has had numerous changes applied to it over the years, mostly by college students, and has become unstable and unwieldy.

The Opportunity United Way’s Project Ready for School needs a new and robust database that is user friendly, reliable, mine-able, stable and accessible from anywhere. The organization requests a modern database that eliminates numerous workflow hassles associated with the current database as PRFS escalates the amount of data that will be collected. The database will potentially scale to include data from all community early childhood providers to track and report on key measurable goals set by the Chattanooga 2.0 education collaborative.

Database creation and needs • Scalability to meet expanding data entry and reporting needs • Browser-based web interface, initially for internal use, but adaptable for external users • Robust reporting interface that can evolve or add report-building features • Cloud-based hosting with reliable backup/restore and security features • Ability to write APIs for smooth and accurate data transfer between applications • Sound table logic • Preset parameters for user-friendly efficient and accurate data entry (e.g. auto-complete fields, calendar popups, etc.) • Detailed documentation for ongoing reference/training purposes • Follow up on and repair post-launch bug fixes and other issues as needed

The ideal partner vendor will: • Be on sound business footing • Willing to develop and understand mission and related needs • Insist on frequent communication and check-ins as the project develops • Utilize Agile or other proactive project planning approach • Have experience and/or familiarity with non-profit or social sector • Have experience and/or familiarity with HIPAA/FERPA restrictions

When submitting your interest in the project, please provide: • Detailed budget estimates • Estimated timeline for completion o Timeline estimates for database build, phase testing, database implementation and initial training • Client references • Examples of completed similar projects • Personal resumes of data developers

How to apply

Submit your materials and interest. Deadline for submissions is Friday, May 5, 2017.
Email and/or share documents (Google Drive, Dropbox, etc.): waynecollins@uwchatt.org